HR Coordinator
San Diego, CA
Full Time
Entry Level
ORGANIZATION OVERVIEW
Funded by philanthropists Gary and Mary West, West Health is a nonprofit and nonpartisan organization that includes the Gary and Mary West Health Institute and Gary and Mary West Foundation in San Diego, and the Gary and Mary West Health Policy Center in Washington, D.C. These organizations work together toward a shared mission: lowering the cost of healthcare to enable successful aging with access to high-quality, affordable health and support services that preserve and protect their dignity, quality of life and independence. For more information, westhealth.org and follow @westhealthWest Health’s focus is lowering healthcare costs, improving health outcomes, and enabling the creation of a system that is more transparent, competitive, affordable, person-centered, quality-driven, and sustainable. Specific focus areas include lowering national and consumer healthcare spending, promoting value-based care models, advancing integrated brain health, catalyzing patient-centered innovations, increasing price transparency, and limiting consumer exposure to high out-of-pocket costs.
POSITION SUMMARY
The HR Coordinator supports and coordinates day-to-day HR processes, systems, and activities across the HR function. This role also supports the Operations team by assisting with office needs and coordinating logistics for internal events as needed. This position is ideal for a detail-oriented, tech-savvy professional with at least one year of hands-on HR experience who is eager to grow in a fast-paced, collaborative environment. The HR Coordinator plays a key role in maintaining accurate employee records, supporting onboarding and offboarding, ensuring compliance, and providing administrative support to both HR and Operations. This is a full-time, in-person position with a standard schedule of Monday through Friday, 8:30 a.m. to 5:00 p.m.
GENERAL DUTIES AND RESPONSIBILITIES
HR Responsibilities
- Support the full employee lifecycle, including recruiting coordination, onboarding, offboarding, and employee transitions
- Manage and administer HR systems and tools (JazzHR, ADP, EASE, Principal), ensuring accurate data entry, updates, documentation, and reporting
- Format job descriptions, post roles, schedule and conduct interviews for designated positions, and prepare offer and compensation letters
- Coordinate onboarding and offboarding activities, including background checks, training setup, IT ticket submission, tracking equipment, and system access updates
- Maintain accurate and up-to-date employee records within the HR database
- Support payroll processes by tracking employee changes, timekeeping updates, and documentation
- Support compliance initiatives, audits, and policy administration
- Support benefits administration activities, including monthly benefit reconciliations, Open Enrollment tracking, and documentation management
- Track acknowledgements, required training, performance review completion, and Leaves of Absence timelines
- Assist with HR audits, compliance tracking, and reporting needs
- Route employee relations inquiries to appropriate HR team members
- Support HR communications, org chart updates, calendars, and announcements
- Assist with HR projects as needed
- Assist with office events coordination and setup for internal meetings, employee appreciation events, holiday parties, and lunch and learn sessions
- Serve as backup to the Operations Coordinator role including front desk duties
- Perform additional responsibilities as assigned to support evolving changes in the HR & Operations departments
- High School diploma required; associate or bachelor’s degree preferred (Human Resources, Business Administration, or a related field) Equivalent combinations of education and relevant experience will be considered.
- 2–3 years of experience in HR, People Operations, or a related administrative role
- Working knowledge of HR systems (ATS, HRIS, payroll platforms such as ADP preferred)
- Experience working in a professional office setting
- Strong attention to detail and ability to manage multiple priorities simultaneously
- Comfortable working in a fast-paced, evolving environment
- Tech-savvy with the ability to quickly learn new systems and tools
- Strong organizational and documentation skills
- Professional communication skills and a high degree of confidentiality
- A “can-do” attitude that focuses on getting the job done with a positive approach
- Excellent follow through on task assignments
- Proficiency in administrative duties such as data entry, and record keeping
- Enthusiasm for working within a team environment
The estimated pay range for this position is $26–$31 per hour.
We gladly offer:
- Up to 10% Annual Performance Bonus – rewarding your hard work and success.
- Comprehensive Benefits Package – including Medical, Dental, Vision, Short-Term Disability, Long-Term Disability, Life Insurance, and a Flexible Spending Account to support your health and well-being.
- 100% Premium Coverage for Employee Medical, Dental, Vision, Short-Term Disability, Long-Term Disability, and Life Insurance, plus 70% coverage for dependents for medical, dental and vision – ensuring both you and your family are well cared for.
- Generous 5% Retirement Plan Match – helping you build a secure financial future.
- Professional Development Reimbursements – investing in your growth and career advancement.
- 15 Days of Paid Time Off plus 16 Paid Holidays – promoting a healthy work-life balance and time to recharge
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